Who we are
Ardent Secretariat/CanDoVirtualAssistant respects your privacy. We do not share, divulge or sell email lists. We are committed to providing quality services to our clients and this policy outlines our ongoing obligations to clients in respect of how their Personal Information is managed.
We abide by the Australian Privacy Principles (APPs) and the ten National Privacy Principles (NPPs) contained in the Privacy Act 1988 (Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information. A copy of the APPs may be obtained from the website of The Office of the Australian Information Commissioner at https://www.oaic.gov.au/privacy-law/
What is ‘personal information’ and why do we collect it?
Personal Information is information or an opinion or statement that identifies an individual. Examples of Personal Information that we collect include: names; addresses; email addresses; phone and facsimile numbers.
This Personal Information is obtained in many ways including interviews, correspondence, by telephone and facsimile, by email, via our website www.candovirtualassistant, from your website, from media and publications, from other publicly available sources and from third parties. We do not guarantee website links or policy of authorised third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
- For the primary purpose for which it was obtained
- For a secondary purpose that is directly related to the primary purpose
- With your consent; or where required or authorised by law.
Disclosure of personal information
Ardent Secretariat/CanDoVirtualAssistant may disclose Personal Information to third parties, such as contractors, agents and service providers, to assist us with our activities and the provision of services to our clients. If this is necessary, we will take reasonable steps to ensure that these organisations are bound by obligations of confidentiality and privacy in order to protect your Personal Information in accordance with the Privacy Act.
Your Personal Information may be disclosed in a number of circumstances including the following:
- Third parties where you consent to the use or disclosure; and
- Where required or authorised by law.
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such cases we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Security of personal information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure. When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which we are legally obliged to keep for a minimum of 7 years.
Access to your personal information
You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
Ardent Secretariat/CanDoVirtualAssistant will not charge any fee for your access request but may charge an administrative fee for providing a copy of your Personal Information. In order to protect your Personal Information, we may require identification from you before releasing the requested information. Ardent Secretariat will respond to a request for Personal Information as soon as reasonably practicable.
Maintaining the quality of your personal information
It is an important to Ardent Secretariat/CanDoVirtualAssistant that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so that we can update our records and ensure continuity of quality services to you.
For statistical purposes, Ardent Secretariat/CanDoVirtualAssistant may collect information through the use of ‘cookies’ on website activity. This might include the number of users who visit our website, the date and time of visits to the website, the pages accessed, and any information downloaded, navigation patterns, and the country and systems through which users have accessed the website.
Cookies are data that a website transfers to an individual’s hard drive for record-keeping purposes. Cookies can facilitate a user’s ongoing access to and use of a website and may be necessary to access features such as online transactions.
While Ardent Secretariat/CanDoVirtualAssistant takes great care to protect your personal information on our website and use state-of-the-art data transmission encryption, unfortunately no data transmission over the internet can be guaranteed to be 100% secure. Accordingly, Ardent Secretariat/CanDoVirtualAssistant cannot ensure or warrant the security of any information that you send to us or receive from us online. This is particularly true for information you send to Ardent Secretariat/CanDoVirtualAssistant via email. We have no way of protecting that information until it reaches us. Once we receive your transmission, we use our best efforts to ensure its security in our possession.
Our website may contain links or plug-ins to third party websites. Ardent Secretariat/CanDoVirtualAssistant takes care to use only reputable and proven links and plug-ins but the use of your information by those third-party websites is not within the control of Ardent Secretariat and we cannot accept responsibility for the conduct of those companies.
Ardent Secretariat/CanDoVirtualAssistant’s responsibilities regarding the European Union’s General Data Protection Regulation (GDPR)
Ardent Secretariat/CanDoVirtualAssistant welcomes the GDPR as an important step forward in streamlining data protection requirements across the EU. If you are a resident of the EU or the United Kingdom (UK), you have certain rights and protections under GDPR regarding the processing of your Personal Data.
Ardent Secretariat/CanDoVirtualAssistant collects, uses and stores your Personal Data to enable us to provide you with our services and information about them. We rely on the following lawful means of processing your Personal Data:
- Where it is necessary to fulfil a contract with you. This includes where we collect your Personal Data to enable us to provide you with our services.
- Where you have given us valid consent to use your Personal Data, Ardent Secretariat/CanDoVirtualAssistant will rely on that consent and only use the Personal Data for the specific purpose for which you have given consent. This includes where we email newsletters or send mobile phone notifications.
We may also process your Personal Data where the purpose is to further our legitimate interests, and this could include usage statistics, analytics and internal analysis to enable us to improve our services to you.
Your rights as an EU or UK resident
If you are a resident of the EU or UK, you have various rights including the:
- Right to be informed
- Right of access
- Right to rectification
- Right to object
- Right to restriction of processing
- Right to erasure or to be forgotten
- Right to data portability and
- Right not to be subject to automated processing.
If you want to access your Personal Data or to ask for the information to be corrected, please contact Ardent Secretariat/CanDoVirtualAssistant. In some circumstances, you also have a right to object to or ask that we restrict certain processing activities or delete your Personal Data. If you would like to limit or request deletion of your Personal Data or exercise any other rights, you can do so by contacting Ardent Secretariat.
Withdrawing your consent
You can withdraw your consent to our collection or processing of your Personal Data. You can do so by contacting us or by opting out of email newsletter communications by following the instructions in those emails or by clicking unsubscribe. If you withdraw your consent to the use of your Personal Data, you may not have access to our services, and we might not be able to provide you with our services. In some circumstances, where we have a legal basis to do so, we may continue to process your information after you have withdrawn consent. For example, if it is necessary to comply with an independent legal obligation or if it is necessary to do so to protect our legitimate interest in keeping our services secure.
Ardent Secretariat/CanDoVirtualAssistant complies with the GDPR protection directives set out by the EU and UK regarding the collection, use and retention of Personal Data from EU member countries and the UK. All Personal Data stored on our platform is treated as confidential. It is stored securely and is only accessed by authorised personnel. Our collection is limited in relation to what is necessary, for the purpose for which the Personal Data is processed and is kept only for so long as is necessary for the purpose for which the Personal Data was collected. We implement and maintain appropriate technical, security and organisational measures to protect Personal Data against unauthorised or unlawful processing or use, and against accidental loss, destruction, damage, theft or disclosure. We ensure the encryption and pseudonymisation of Personal Data and we have adequate cyber security measures in place.
By providing Ardent Secretariat/CanDoVirtualAssistant with your Personal Data, you consent to us disclosing it to third parties who reside outside the EU or the UK. We will ensure that those third parties are GDPR compliant.
This Policy may change from time to time and is available on our website.
PO Box 30
Belgrave VIC 3160
Telephone: +61 448 984 349